Parent Volunteers

Swim Meets are not possible without the help of every parent. Here is a list of all of the activities that must be done for every meet.

Click a link below to see the Meet Assignments when they are posted before each meet (usually by Thursday afternoon).

If you can't be at a meet, please fill out the No-Show book at practice or click here to complete the Parent No-Show form by MONDAY before the meet.

PARENT HOTLINE: if you are signed up for a meet and you or your kids won't be there, please call the hotline to leave a message - 832-454-2417

Non-Meet Jobs

Overview

Swim-A-Long Coordinator

Swim-A-Long is a benefit for the Juvenile Diabetes Research Foundation scheduled to be held on June 1. Before the event, we need help with the Corporate Sponsor Campaign to solicit funds. Lots of easy volunteer jobs are available for the day of this event. They include sign-in/sign-out volunteers, lap counters, and food table volunteers.

Swimmer Socials Coordinators

Parents are needed to organize and coordinate the following important events.

Pep Rally
Pizza Party
End of Season Party

Computer Configuration Manager

Manages, configures, maintains the computer system for the Team Manager and Meet Manager software programs. Helps the coaches seed the meets, exports data from each program and imports it into the other program to support meet configuration, result analysis, report generation and other team activities.

Meet Jobs

Overview

These jobs are worked in two different shifts on the day of a meet. There is an early shift which starts at check-in and goes until the end of the 6 & Under back-stroke (Event 26). The second shift goes from the end of the first shift until the end of the meet. If you have questions ~ please contact
Marcia Sevier email 281-894-9708

Setup

Places lap lanes/arranges Clerk of Course/sets up team area/sets up tables/sets up PA system and shade tents. For away meets, the set up team will set up the team shade tents.

Take-down

Takes down shade tents, puts away equipment. Re-arranges deck for regular club usage. For away meets, take down shade tents.

Timers

Each lane has three parent timers which operate stop watches. Get a close up view of the meet and cheer on the kids.

Scribes

Each lane has one scribe to record the times for each heat. Verify each swimmers name to ensure that the correct times are being recorded.

Team Parent

For 14 & Under age groups, separate for male and female, we need two parents to be responsible for the swimmers of said group to get to the ready bench in a timely manner. These parents should make sure that the younger children stay in their tents and are picked-up following the meet.

Ready Bench

Using master meet program, arranges swimmers in proper lane and event/heat order at ready bench area. Takes swimmers to swim lanes and lane chairs. Manages the queuing process of swimmers for the upcoming heats and events. Works with team parents and starter to coordinate the timing of moving swimmers through the process.

Scorekeeping Verifier

Coordinates the various pieces of information that need to be entered into computer to score and process the meet. This includes timing lane sheets and disqualification sheets, getting them in proper order and providing them to the computer meet operator in and orderly fashion.

Lane Runner

Collects the lane writer sheets and the disqualification sheets from the lane writers and meet directors. Delivers these sheets to the scorekeeping verifier.

Ribbon Operations

Places ribbon labels generated by computer on appropriate place ribbon. Works with other team ribbon writers to divide up ribbons. Places ribbons in divided team ribbon boxes for pick up by team parents at meets. Also requires filing in family folders.

Computer Meet Operator

Updates the meet computer program with official times as they come in.

Concessions

Sets up and sells food and concessions before and during the meet. Cleans up area after meet.

Starter

Directs swimmers to "take your mark" and sees that no swimmer is in motion prior to giving the start signal. [Certification Training Required]

Stroke & Turn Judge

Ensures that the rules for each stroke, including starts, turns and finishes, are being followed. [Certification Training Required]

Meet Director

Has overall authority and control of the competition and ensures that all rules are followed; assigns and instructs all officials and decides all questions relating to the conduct of the meet. [Certification Training and Experience Required]

Head Timer

Coordinates timer coverage at all meets. Directs timers to clear watches and verifies ready for each heat. Keeps backup stopwatch if lane timer has difficulty. Works with meet Starter to signal start of race.

Meet Announcer

Uses PA system to call swimmers to the events. Announces events, swimmers, the score, and makes general announcements, etc. Plays upbeat music to make sure everyone is having a good time.